FCSSAA Rural Homelessness Estimation Project Application
Funded by the Government of Canada's Homelessness Partnering Strategy
in collaboration with ARDN and FCSSAA.  

Welcome to the Application for participation in the Rural Homelessness Estimation Project.
Deadline for Submissions is May 4, 2018

Application Guide

Project Brief

ith funding received from the Alberta Rural Development Network (ARDN) through the Government of Canada’s Homelessness Partnering Strategy, the Family and Community Support Services Association of Alberta (FCSSAA) is seeking a partnership with ten eligible communities in Alberta willing to participate in a homelessness estimation project.

Successful applicants will be committing their community, along with their identified partners, to conducting an estimation of those who are homeless, or at risk of becoming homeless, over a 30 day time period
beginning no earlier than September 1 and finishing no later than November 30, 2018.

Application Eligibility Criteria

Rural communities (ie. FCSS offices, municipalities, and not-for-profits) in Alberta where there are homeless people or people who are at risk of being homeless and desire to accurately estimate the number.

Rural communities willing to follow the approach outlined in ARDN's Step-by-Step Guide to Estimate Homelessness in Rural Canada

The Application is not open to the “Seven Cities” ( Edmonton, Calgary, Red Deer, Lethbridge, Grande Prairie, Medicine Hat and Fort McMurray)
The Application is not open to service agencies on First Nation Reserves

The process will follow the steps outlined in ARDN’s Rural Homelessness Estimation Project: A Step-by-Step Guide to Estimate Rural Homelessness, developed in June, 2017. Some components of the guide have been modified, however, to allow for the online collection and submission of data, a process that will significantly reduce the amount of time and resources required by participating communities.

In order to assist you with your application, this online form will walk you through the steps outlined in the guide. Be prepared to submit letters of support from partnering agencies, should there be any, and a budget that will break down your requested grant funding. A maximum of $5000 per community may be available, but will be contingent upon demonstrated need and approved expenditures.
Applications must be submitted by May 4, 2018 with notification as to the status of the application to be made by no later than May 30, 2018. Successful applicants will be provided with training and support from the FCSSAA prior to the actual estimation time frame. There will also be an expectation regarding both program and financial reporting requirements following the estimation process.

Saving your Progress

In order to save your progress please select the SAVE button at the bottom of the page. You'll be prompted to either save the url provided or send the url to your email address. Clicking on either the saved url or the url in your email will bring you back to where you left off.

Applicant - The organization applying for Rural Homelessness Estimation Project. Successful applicants are responsible for ensuring the protocols and the terms and conditions are maintained.  

Applicant Representative - Successful applicants are responsible for assigning a representative to manage the entire community project. (see Representative responsibilities below).

Applicant Partner/Support - Service agencies who are on board with either providing the Estimation survey and/or providing community communication regarding the Estimation.
Homelessness  -"Homelessness describes the situation of an individual, family or community without stable, safe, permanent, appropriate housing, or the immediate prospect, means and ability of acquiring it. Most people do not choose to be homeless, and the experience is generally negative, unpleasant, stressful and distressing." Source: http://www.homelesshub.ca/

In-kind Support -
Paid or given in goods, commodities, or services instead of money.

Task Force- Temporary
group of people formed to carry out a specific mission to solve a problem that requires a multi-disciplinary approach.
Representative Responsibilities:

1.Keeping the timelines identified in the application on track;

2.Coordinating the local task force;

3.Consulting with participating service agencies;

4.Providing training on how to appropriately and accurately conduct the Estimation survey;

5.Connecting with Homelessness Estimation Team (HET) within 14 days of the close of the Estimation to review data;  

6.Seeking data clarification (if applicable) from service agencies;

7.Responding back to HET with data clarification (if applicable) within 30 days of the close of the Estimation.

Data Collection and Dissimenation of Data

Data for the Estimation will be collected using a CoLab-Online survey and stored in a Government of Alberta approved data centre.

A unique respondent ID will be generated by the online tool using respondent information. This unique ID will provide anonymity for individuals while still allowing the collection of important demographic information.

Successful applicants will be provided data access and analysis for data collected specific to the Applicant for a period of time following the end of the Estimation. Data will be available for download in both pdf report format and Excel.  

Data Centre Certification

SSAE 16, ISAE 3402 and CSAE 3416 Compliance and Certification

SSAE 16, ISAE 3402 and CSAE 3416 define the professional standards, including requirements regarding compliance, security and access, backup and recovery, computer operations and facility infrastructure for service providers that manage customer data. This is a standard set and overseen by the American Institute of Certified Public Accountants and the International Federation of Accountants.

This certification signifies that a business has prepared the controls and related documents to prove its compliance with SSAE 16, ISAE 3402 and CSAE 3416. After one year, the practices are audited to determine that the controls and system are time-tested compliant and then certification is awarded.
OIPC Compliance

The Office of the Information and Privacy Commissioner of Alberta (OIPC) works to protect the privacy and rights of those in Alberta. While its jurisdiction is Alberta based, its criteria for data privacy is founded on reliable data protection principles.

OICP is involved with the province’s handling of the Freedom of Information and Protection of Privacy (FOIP) Act, the Health Information Act (HIA) and the Personal Information Protection Act (PIPA). They monitor the acceptable use of data and safeguard the right to privacy.

Application Terms and Conditions

a) Agree to understanding and following the methodology as outlined in the Step by Step Guide to Estimate Homelessness in Rural Canada

b) Agree to follow the timelines identified in the application

c) Agree to set up a community task force.

d) Agree that involved service agencies and representative will know and understand the standard definition of homelessness in Canada as defined by the Homeless Hub.

e) Agree to provide a representative/coordinator to manage the community project.

f) Agree to provide training that focuses on the purpose of the count, the approach and methodolgy of the guide.

g) Agree to market, communicate and encourage people to access services during the estimation period.

h) Agree to conduct the estimation for a minimum of 30 days between September 1, 2018 and November 30, 2018.

i) Agree to communicate with the Homelessness Team if there are any unanticipated changes to the Estimation schedule

Financial Terms

Grant funds of up to $5000 available.

Determination of monetary awards are based on a number of factors including but not limited to:  

The number of service agencies an applicant has partnered with
2. The number of interviewers providing the Estimation survey
3. Population of reach area

Expense categories include:

Technology (up to $800)

Grant awards will be determined based on the following:

Supplementary Resource Links

Link to Step-by-Step Rural Homelessness Estimation Guide is found here:  https://www.ardn.ca/publications/step-by-step-guide-to-estimate-rural-homelessness/

Template for letters of support is found here: http://fcssaa.org/news/

You are able to use the direct links found in your email invitation or cut and paste the links above into a separate browser window.  

Please advance to Applicant Information

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The opinions and interpretations in this publication are those of the author and do not necessarily reflect those of the Government of Canada.